Program Associate, Science Program

Submission Information
Publish Date: 
Thursday, January 23, 2020
Archive Date: 
Thursday, February 20, 2020
Job Summary
Job Category: 
Institution Classification/Type: 
Gordon and Betty Moore Foundation
Street Line 1: 
1661 Page Mill Rd
Street Line 2: 
2nd Floor
Palo Alto
United States of America
Job Announcement Text: 

The Moore Foundation Science Program funds research that acquires new knowledge and asks new questions, enables new science through technology, breaks down barriers, and enhances society’s understanding of the inherent value of science. For more information about the Science program and its initiatives, please visit: Science Program

The Position

The Program Associate will provide programmatic and administrative support to the Science Program by supporting standalone and Data-Driven Discovery grants.  In addition, the program associate will support special projects and other grant portfolios as needs arise. The Associate will report directly to the Chief Program Officer.

Key Responsibilities

  • Coordinate operational grantmaking processes under the guidance of the Chief Program Officer.
  • Support the review of proposal budgets, manage active grant records, monitor grant reports and payments, and communicate with grantees to ensure high-quality and effective day-to-day running of the relevant grants.
  • Employ project and grant management tools to manage information on the grant pipeline, including grant requirements, preparing and sending reporting templates to grantees, and tracking payments.
  • Support timely decision-making through tracking and analyzing budget allocations, including funding and grantmaking projections.
  • Help organize and schedule conferences, workshops and meetings with members of the grantee community, including arranging travel for meeting participants as needed, managing event expenses and reimbursing participants.
  • Coordinate calendars, maintain meeting agendas, create and distribute meeting notes and synthesis documents, among other administrative duties.
  • Collect and organize reports from grantees, including impact data, publications, and other research products.
  • Help conduct due diligence on new projects.
  • Communicate effectively with internal and external audiences to address inquiries from the community.
  • Participate in broader Science Program Team activities.

Education and Experience

  • A Bachelor’s degree (science or engineering field preferred, but not required) and some experience in administration or project management.
  • Interest in science and research demonstrated through work, extracurricular or volunteer activities.


  • Strong written, oral, graphic, and interpersonal communication skills to handle phone inquiries, presentations, correspondence, and research summaries.
  • Initiative to work proactively, as appropriate, while consulting with the Chief Program Officer.
  • Ability to work independently, self-manage priorities and goals for projects, consistently meet deadlines, and multi-task while working well under pressure.
  • Strong attention to detail, reliability, and organizational skills.
  • Excellent project management and analytical skills.
  • A strong team orientation, positive attitude, integrity, self-motivation, and discipline.
  • Ability to think critically and exercise judgment within defined procedures and practices to determine the appropriate course of action.
  • Willingness to ask for help and identify appropriate resources to accomplish tasks when necessary.
  • Proficiency with office productivity software (e.g. Outlook, Word, Excel, PowerPoint, etc.)


The ideal candidate will also demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

  • Committed to Excellence
  • Passionate
  • Collegial
  • Open and Honest
  • Humble and Self-Aware

To apply, please visit our careers page to submit your cover letter, resume and application.

Applicants must be legally authorized to work in the United States.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search.  We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.  All correspondence will remain confidential.

Included Benefits: 

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Deadline: 
Friday, February 28, 2020
Current Status of Position: 
Reviewing Applicants
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