The American Astronomical Society (AAS) (https://aas.org), established in 1899, is a major international organization of professional astronomers, astronomy educators, and amateur astronomers. Its membership of approximately 8,000 also includes physicists, geologists, engineers, and others whose interests lie within the broad spectrum of subjects now comprising the astronomical sciences. The mission of the AAS is to enhance and share humanity’s scientific understanding of the universe as a diverse and inclusive astronomical community, which it achieves through publishing, meetings, science advocacy, education and outreach, and training and professional development.
The American Astronomical Society publishes the leading research journals in astronomy, astrophysics, helio-physics, and planetary sciences https://journals.aas.org/. AAS Publishing is hiring an Editorial Assistant to join the publishing team who assist with the peer review for The Astronomical Journal, The Astrophysical Journal, The Astrophysical Journal Letters, The Astrophysical Journal Supplements, The Bulletin of the AAS, The Planetary Science Journal, and Research Notes of the AAS. As with all AAS Publishing positions, this position is remote.
You will join a team dedicated to ensuring the finest possible customer service for authors submitting their journal articles to AAS publications.
As a member of the AAS Publishing Team you will assist the AAS Editorial Operations Manager, AAS scientific editors, and AAS publishing staff during the manuscript submission and peer review process.
Will be trained in general AAS submission requirements, AAS editorial procedures and policy, and AAS peer review deadlines.
Assists AAS Editorial Operations Manager in monitoring general workflow of AAS submissions involving a geographically distributed editorial team of AAS Editor-in-Chief, Lead Editors, Scientific Editors, and Data Editors
Assists authors and referees with questions about submission requirements, metadata capture, and file integrity.
As directed by the AAS Editorial Operations Manager, communicates with authors submitting articles for publication, both on an expedited and standard basis.
Assists the AAS Editorial Operations Manager in developing new configuration or enhancements for the web-based peer review system and in evaluating peer review software and tools.
Covers for other editorial staff who may be temporarily absent (for example, sickness or vacation).
Education: BS/BA required, preferably with three years related experience.
Requires excellent communications, analytical, and organizational skills. Requires excellent computer skills, Microsoft Word and Excel
Related Work Experience: Demonstrated ability to acquire skills necessary to manage a variety of tasks related to journal manuscript submissions, review, and publication required.
Additional Information: Ability to take direction and meet agreed upon work priorities. Ability to exercise administrative judgment and assume responsibility for decisions. Attention to detail and accuracy. Ability to handle multiple projects and meet deadlines. Possess good interpersonal skills with enthusiasm for working with people. Ability to work in a team. Ability to interact professionally with the international editorial team, authors, and referees of the premier research journals of the AAS.
The starting position and salary are commensurate with education and experience. We offer a generous benefits package.
The AAS actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.
The AAS recognizes that candidates with non-traditional career paths, or individuals who are at earlier stages of their careers may have demonstrated experience in different ways. The AAS encourages applications from such individuals.